Engineer's Responsibility & Tracking

Engineering Change Requests (ECRs) are prioritized and assigned by the Engineering Review Board (ERB), and Engineering Work Requests (EWRs) are prioritized and assigned by the Engineering Administrator and/or the Technical Coordinator. After the approval process has taken place, the ECRs and EWRs will move into the Engineering Change Order (ECO) and Engineering Work Order (EWO) systems. When an EWO has been assigned to you, you are now responsible for performing the work associated with the EWO. In the case of ownership, engineering staff is responsible for following the Project Guide Plans, submitting a Readiness Review Request and Baseline Change Request for turnover to Operations.

Tracking and Updating Tasks - All owners of EWOs and ECOs are expected to provide meaningful documentation and regular updates on all "In Process" work.


A) Documentation and Updates for:

  • Schedule
  • Analysis
  • Requirements
  • Design Review
  • Documentation
  • Testing and Turnover
  • Closure
  • etc.

B) Tracking Schedule

  • Emergency (1) - Every Day
  • Critical (2) - Once a Week
  • Very Important (3) - Once a Month
  • Important (4) - Every Three Months
  • Routine (5) - Twice a Year

Those that do not update within the specified tracking schedule, will be put on an email "ping list" and reminded frequently until the update does occur.

Kelle Smith is the administrator for the ECR/ECO process and is responsible for requesting: "(A) Documentation and Updates" from each ECO owner for each relevant ECO per "(B) Tracking Schedule".

Kelle Smith is the administrator for the EWR/EWO process and is responsible for requesting: "(A) Descriptive Technical Update" from each EWO owner for each relevant EWO per "(B) Tracking Schedule".

If the administrator's requests are not honored, then Jim Mather (ACRF Technical Coordinator) is notified and will assist in gathering the current status. Jimmy Voyles (Instrument Engineering), Dick Eagan (Data System Coordinator), and Todd Halter (Lead Software Developer) may also be involved to help gather updates depending on the type of work.

If you have any questions related to this information, or the understanding of your role and responsibility as a member of the ARM Engineering team, please contact Jim Mather , the ACRF Technical Coordinator.